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Fresh Record Info → Descriptions

Automatically pull record info from catalog sources and update your product descriptions. Titles, artists, pressings kept current without manual data entry.

Running a record store means dealing with a constant stream of new inventory, and each record needs accurate info: artist, title, pressing, label, condition, tracklist. Typing that in by hand for every item is slow and error-prone. Catalog databases already have most of it.

We connect your inventory to a record catalog source (Discogs, MusicBrainz, or your own), pull the relevant data, match it to your listings, and update the descriptions automatically. Your product pages stay accurate and detailed without the manual entry.

How it flows

We pull fresh record data from a catalog source → match it to your items → update titles, artists, pressings in your descriptions. Your listings stay current without typing everything by hand.

Tools it connects

  • Record catalog / source
  • Your site or sheet
  • Auto-update

What we set up

  • Connection to Discogs, MusicBrainz, or a custom catalog source
  • Automatic matching of incoming inventory to catalog records by barcode, catalog number, or title
  • Description fields updated: artist, title, label, pressing, tracklist, and condition
  • Flagging for records that couldn’t be matched automatically, for manual review
  • Works with Shopify, WooCommerce, or a Google Sheet-based inventory

Who it's for

  • Record stores managing large or fast-moving vinyl inventory
  • Shops that spend hours manually entering product details from catalog lookups
  • Stores that want detailed, accurate listings without a full-time data entry person

Frequently asked questions

What if a record isn’t in the catalog database?

We flag it for manual entry. Rare or unlisted pressings won’t match automatically, but everything else does, which cuts your manual entry significantly.

Can it handle condition grading?

Condition grading is manual since it requires physical inspection. Everything else, title, artist, pressing details, can be automated.

What platforms does this work with?

Shopify and WooCommerce are most common for record stores. We can also sync to a spreadsheet or Google Sheet if that’s how you manage inventory.

Grey Chair Digital — websites for specialty retail in Greater Cincinnati and Northern Kentucky.

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